General Information Consular Services

General Information

General Information:

Important Points

Prior appointment may be sought for submission of the application for issue/reissue of passport by writing at cons.berlin@mea.gov.in. Alternatively, passport application can be sent by post to the Embassy.

To apply for Passport Services at the Embassy of India, Berlin, it is necessary to fill the application online.

The Online application form is available at https://portal6.passportindia.gov.in

All Passports will be issued only after verifying the credentials of the applicants.

Consular surcharge of Euro 2  is levied on all consular services.

The size of the photograph is 2” x 2”.

Payment is accepted preferably through Bank transfer. Debit/Credit cards are not accepted.

Processing of   a completed  passport application may take up to seven weeks. Please refrain from making enquiries during this period.

Bank details may be seen at the end of this page.

Note: New passport can be issued more than one year before the expiry of the current passport.

1. Re-issue of new passport due to EXHAUSTION OF PAGES/EXPIRATION OF VALIDITY/CHANGE IN APPEARANCE

(FOR APPLICANTS WHO HAVE AUFENTHALTSTITEL (RESIDENCE PERMIT)

Hard copy of the filled-in application form. (https://portal6.passportindia.gov.in)

2 recent photographs without border and showing full frontal view of the person's head and shoulders having a white or light-coloured background. No glare if wearing glasses.

Original passport and copy of residence permit.

Meldebescheinigung (proof of residency). Applicants who have been resident abroad continuously for over five years and hold a permanent residence/work permit/permanent visa are required to submit proof of the same.

Proof of address (if different from the one mentioned in the existing passport).

Self addressed envelope with 04.05 Euro stamp.

(FOR APPLICANTS WHO DO NOT HAVE AUFENTHALTSTITEL (RESIDENCE PERMIT)

Hard copy of the filled-in application form. (https://portal6.passportindia.gov.in)

2 recent photographs without border and showing full frontal view of the person's head and shoulders having a white or light-coloured background. No glare if wearing glasses.

Original Passport.

Meldebescheinigung (proof of residency).Applicants who have been resident abroad continuously for over five years and hold a permanent residence/work permit/permanent visa are required to submit proof of the same.

Proof of address (if different from the one mentioned in the existing passport).

Letter from Auslaenderbehoerde (local German Immigration authority) stating (a) requirement of a passport for visa purposes and not for deportation  and (b) non issuance of  a German passport/travel document. 

Sworn affidavit from the applicant that no passport/travel document has been issued to him/her by any foreign country.

Self addressed envelope with 04.05 Euro stamp.

Normal passport Fee (36 pages) - EUR 62 (Inclusive of Eur 2 Consular surcharge)

Jumbo passport Fee (60 pages) - EUR 77 (Inclusive of Eur 2 Consular surcharge)

2. Duplicate passport in lieu of LOST OR DAMAGED PASSPORT

(FOR APPLICANTS WHO  HAVE AUFENTHALTSTITEL (RESIDENCE PERMIT)

Hard copy of the filled-in application form. (https://portal6.passportindia.gov.in)

2 recent photographs without border and showing full frontal view of the person's head and shoulders having a white or light-coloured background. No glare if wearing glasses.

Photocopy of the lost passport.

Police report  in original of the loss of passport.

Passport in original in case of damaged passport.

Copy of Residence Permit

Meldebescheinigung (proof of residency).Applicants who have been resident abroad continuously for over five years and hold a permanent residence/work permit/permanent visa are required to submit proof of the same.

Proof of address (if different from the one mentioned in the existing passport).

Completed and signed Annexure L (Click HERE to download) 

Self addressed envelope with 04.05 Euro stamp.

FOR APPLICANTS WHO DO NOT HAVE AUFENTHALTSTITEL (RESIDENCE PERMIT)

Hard copy of the filled-in application form. (https://portal6.passportindia.gov.in)

2 recent photographs without border and showing full frontal view of the person's head and shoulders having a white or light-coloured background. No glare if wearing glasses.

Photocopy of the lost passport.

Police report in original of the loss of passport.

Passport in original in case of damaged passport.

Meldebescheinigung (proof of residency).Applicants who have been resident abroad continuously for over five years and hold a permanent residence/work permit/permanent visa are required to submit proof of the same.

Proof of address (if different from the one mentioned in the existing passport).

Completed and signed Annexure L (Click HERE to download) 

Letter from Auslaenderbehoerde (local German Immigration authority) stating (a) requirement of a passport for visa purposes and not for deportation and(b) non issuance of  a German passport/travel document. 

Sworn affidavit from the applicant that no passport/travel document has been issued to him/her by any foreign country.

Self addressed envelope with 04.05 Euro stamp.

Note:

(i) Transit passengers whose passport is lost/damaged can be issued a short validity hand written or machine readable passport. Issuance of machine readable passport may take minimum of 15 working days.

(ii) Transit passengers whose passport is lost/damaged and are returning to India can be issued an Emergency Certificate. An Emergency Certificate, a one way travel document which authorises an Indian national to enter India, is issued to to those whose passport has been lost, stolen or damaged and to whom a new passport cannot be issued immediately. This service is primarily extended with the objective of ensuring a transit passenger´s return to India. Documents required for issuance of an Emergency Certificate are :

Hard copy of the filled-in application form. (https://portal6.passportindia.gov.in)

3 recent photographs

Copies of lost passport, Visa/Residence Permit

Letter explaining circumstances under which Emergency Certificate is being sought

Police report, if passport is lost

Confirmed air ticket for return to India

Normal passport Fee (36 pages)- EUR 112 (Inclusive of  Eur 2 Consular Surcharge)

Jumbo passport Fee (60 pages)- EUR 132.00 (Inclusive of  Eur 2 Consular Surcharge)

Emergency Certificate Fee - EUR 14 (Inclusive of  Eur 2 Consular Surcharge)

Fee (60 pages) - EUR 77.00 (Inclusive of  Eur 2 Consular Surcharge)

3. Passport for CHILDREN BELOW 18 YEARS OF AGE

Hard copy of the filled-in application form. (https://portal6.passportindia.gov.in)

2 recent photographs without border and showing full frontal view of the person's head and shoulders having a white or light-coloured background. No glare if wearing glasses.

Original passport

Meldebescheinigung (proof of residency).Applicants who have been resident abroad continuously for over five years and hold a permanent residence/work permit/permanent visa are required to submit proof of the same.

Copy of Residence Permit.

Self attested copies of parents' passports (at least one of the parents must be an Indian national) and residence permit.

Annexure G – applicable when one parent has not given consent (Click HERE to download)  .

Annexure H (Click HERE to download) - where both parents give consent .

Self addressed envelope with 04.05 Euro stamp.

Note: The passport will be valid for five years.

Fee (36 pages)- EUR 42 (Inclusive of  Eur 2 Consular Surcharge)

Note: Eligible for Full validity (10 years) from 15 years of age.

Passport Fee (36 pages) - EUR 62 (Inclusive of  Eur 2 Consular Surcharge)

Passport Fee (60 pages) - EUR 77 (Inclusive of  Eur 2 Consular Surcharge)

.............................................................................................................................................................

4. Passport to a NEW BORN CHILD

Hard copy of the filled-in application form. (https://portal6.passportindia.gov.in)

Left hand thumb impression of the child to be put in the signature box.

3 recent photographs without border and showing full frontal view of the child’s head and shoulders having a white or light colored background.

Birth certificate in original from the local German authorities along with copy.

Self attested marriage certificate of parents.

Copies of passports of parents and residence permit.

Letter from German authorities confirming that the child has not been issued any German document or  a declaration by the parents. Undertaking-Registration Of A New Born Child

Meldebescheinigung (proof of residency). Applicants who have been resident abroad continuously for over five years and hold a permanent residence/work permit/permanent visa are required to submit proof of the same.

Completed form for registration of birth.
https://indiancitizenshiponline.nic.in/
Click on the option (Registration of birth of a minor child at an Indian consulate under section 4(1) of the citizenship act, 1955).

Annexure G – applicable when one parent has not given consent. (Click HERE to download) 

Annexure H. (Click HERE to download)- where both parents give consent . 

Self addressed envelope with 04.05 Euro stamp.

Note: For a child born in Germany to be registered as an Indian citizen the application must be made within one year of the child's birth on the prescribed form. At least one of the child's parents must be an Indian citizen at the time of applying. Copies of passports of both parents and  original birth certificate of the child (plus a copy)  along with the application. If  birth registration of the child  with the Embassy  is sought after one year of  birth,  the parents of the child are required to  state the reasons for the same in writing. Additionally, an   affidavit needs to be submitted  by the parents stating that the child has not acquired German nationality. Local authorities should also confirm non-acquisition of German nationality by the child. The passport issued is valid for five years.

Fee - EUR 42 (Inclusive of  Eur 2 Consular Surcharge)    + EUR 27, 00 (Inclusive of  Eur 2 Consular Surcharge) for Birth Certificate

......................................................................................................................................................

Replacement of passport due to CHANGE OF NAME after marriage, remarriage or divorce.

Hard copy of the filled-in application form. (https://portal6.passportindia.gov.in)

2 recent photographs without border and showing full frontal view of the person's head and shoulders having a white or light coloured background. No glare if wearing glasses.

Original passport.

Meldebescheinigung (proof of residency).Applicants who have been resident abroad continuously for over five years and hold a permanent residence/work permit/permanent visa are required to submit proof of the same.

Copy of Residence Permit.

Self declaration in case of separated/divorced persons. The passport application form does not require the applicant to provide the name of his/her spouse in case of separated or divorced persons. Such applicants need not provide Divorce Decree.

Fee (36 pages) - EUR 62.00 (Inclusive of  Eur 2 Consular Surcharge)

Fee (60 pages) - EUR 77.00 (Inclusive of  Eur 2 Consular Surcharge)

Self addressed envelope with 04.05 Euro stamp.

.............................................................................................................................................................

Payment details.


For Embassy of India, Berlin

For Consulate General of India, Munich

For Consulate General of India, Hamburg

For Consulate General of India, Frankfurt


Residents of Berlin, Brandenburg, Mecklenburg-Vorpommern, Sachsen, Sachsen-Anhalt, Thüringen

Residents of Baden-Württemberg, Bayern

Residents of Bremen, Hamburg, Niedersachsen,Schleswig-Holstein

Residents of Hesse, North Rhine-Westphalia,Rhineland-Palatinate, Saarland

IBAN:
DE59100100100631068104

BIC: PBNKDEFF

Bank: Postbank Berlin
Account No. 631068104
BLZ: 10010010

Bank: Hypovereinsbank (unicredit Bank
Account No.658709488
BLZ : 70020270

Account Name:
Consulate General of India, Hamburg
Account/ IBAN: DE40 2007 0024 0466 7721 02
BIC : DEUTDEDBHAM

Payment possible only in cash at the counter

Consular Services

 

Visitors: 1053519 , Page last updated on: 09/05/2021

Working hours: 9.00 hrs to 17.30 hrs

(Monday to Friday)